Department of Psychology,FGU

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Post-Event Reimbursement Submission Guidelines

⚠️ Important Notes:

• Incomplete submissions will not be accepted.
• Loose or scattered documents will not be processed.
• Ensure all required documents are submitted together.

Required Documents for Reimbursement Submission:

1.Original Receipts for Reimbursement

• Verify if the lecturer fee receipt is signed.
• Use a pencil to note the payee’s name on each receipt for clarity.

2.One Electronic Copy of the Event Report (Word Format)

• Alternatively, the organizing professor can log in to the Deep Rooting System and upload the report using their credentials.
• Print out the uploaded report page from the system as a supporting document for reimbursement.

3. One Copy of Event Photos

• Submit via email or upload to a cloud album for the department office to download.
• Naming Format: Event Name_Date_01…
• Deep Rooting Report Upload Manual  available for guidance.

4. Qualitative and Quantitative Feedback Forms

• The 2024 Event Report Quantitative Feedback Indicators must include analysis of students’ feedback on:
  • Enhancement of self-directed learning
  • Impact on social participation
  • Improvement in problem-solving skills
• Reference Template: (Do not use directly; modify as needed)
  🔗 Google Forms Template

Additional Required Documents for Reimbursement and Event Processing
Additional Administrative Forms

• Receipts(Updated annually; download from the Accounting Office website.)

  Transportation Reimbursement:
  Taipei–Jiaoxi round-trip ticket stubs
  For personal vehicle travel, reimbursement is based on Taiwan Railways ticket price.
  Provide a copy of the speaker’s bank account passbook for fund transfers.
  Mark payee details on the back of any invoices to facilitate smooth fund processing.

• Deep Rooting Project Report (Electronic Format)Fill out and submit to the department office.
  For department-organized events, the hosting professor must provide relevant materials for the department office to complete.
• Deep Rooting Project Report Submission Portal

• Attendance Sheet(Ensure participants sign in during the event.)
• Fo Guang University Department of Psychology Event & Lecture Learning Sheet(Distribute to students for completion after the event.)
• Official Departmental Thank-You Certificate Template(Download from the department’s resources section.)
• VIP Campus Entry Permit Application Form(Download from the General Affairs Office website.)
• Reserved Parking Notice for Yun Hui Building(Follow the College of Creativity and Technology’s regulations. Fill out the notice, print it, and have it stamped by the college office. The applicant must place the reserved parking notice at the designated parking space.)

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• General Education Certification Application Form ●Sign-in Sheet (For general education lectures.)

 

Department of Psychology Laboratory Reservation –U110, U502 (Inner/Outer), U510, U523
Important Notes: 
Before applying, check the Department Classroom Reservation System for availability.
Submit the electronic application form via email after confirming availability.
During winter and summer breaks, keys must be borrowed for access.
📅 Last Updated: 2023.12.06

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College of Creativity and Technology – Classroom Reservation Guidelines
Classrooms Available in the System:
U012, U102, U103, U105, U108, U113, U115, U117, U202
Important Notes:
For Faculty:
Please submit reservations through the Venue Reservation System for the classrooms listed above. Other classrooms still require a printed application form.
For Students:

1. Before applying, check the Venue Reservation System for availability.
2. For the classrooms listed above, submit your reservation request via email.
3. For other classrooms, submit a printed application form.

Key Access for Psychology Students:

• For U113, U115, U117, psychology students must borrow keys from the department office.

📅 Last Updated: 2023.09.18    

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Fo Guang University Venue Reservation – Yunqi Building, Dexiang Building, Haijing Building, Huai'en Hall Basement, Yunwu Building, Outdoor Performance Area, etc. 
Important Notes:
For Faculty: Please submit reservations directly through the Venue Reservation System.
For Students: 借用前先上Before applying, check the Venue Reservation System for available classrooms.
📅 Last Updated: 2023.12.06

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Academic Application Forms

• Credit Transfer Application Form
• Application for Withdrawal from Double Major, Minor, or Specialized Program
• Inter-University Course Selection Form (Other Universities Selecting Courses at Fo Guang University)
• Inter-University Course Selection Form (Fo Guang University Students Selecting Courses at Other Universities)
• Integrated Bachelor's-Master's Degree Application Form
• Summer Course Enrollment Application Form
• Course Add/Make-up Selection Application Form
• Course Withdrawal Application Form
• Minor Program Enrollment Application Form
• Double Major Enrollment Application Form
• Direct Admission to Doctoral Program Application Form

Registration, Enrollment, and Status Change Application Forms

• Registration Leave Application Form
• International Student Admission Guide (WORD & PDF Versions)
• Leave of Absence Application Form (Including Refund Application)
• New Student Admission Deferral Application Form
• Deferred Enrollment Reinstatement Application Form
• Withdrawal Application Form (Including Refund Application)
• Early Reinstatement Application Form
• Undergraduate Program Transfer Application Form
• Dual Enrollment Application Form

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Student Information Application Forms

• Authorization Letter for Proxy Application
• Address Change Application Form
• Transcript Application Form
• Student Name/Birth Date Change Application Form
• Student ID Card Application Form
• Diploma/Study Certificate Application Form
• Lost Student ID Declaration Form

Items Available for Application via Correspondence

• Chinese/English Transcript Application
• Student ID Card Reissue Application
• Chinese/English Diploma & (Transfer) Study Certificate Application
• Name Change Application
• Birth Date/Address Change Application